Application for Enrolment

Enrolment Requirements

The applicant/guardian must complete the International Student Application for Enrolment form and produce the following documents before the application can be processed:  

1. Passport  
2. Student visa/permit  
3. Copies of recent school report with verified English translation is required  
4. Medical and Travel Insurance (to be arranged through the school)  
5. Completed Designated Caregivers Indemnity Form 
6. Medical information  
7. Additional information required by parents  
8. Administration fee: NZ $200 (non-refundable)

In addition to the conditions listed here, all conditions that are part of the contract with parents, the homestay contract, the fees refund policy and other school policies also apply.  

1. Although an elementary level of English is desirable no child will be refused acceptance due to their level of English, as all levels of English proficiency are catered for at Havelock North Intermediate School.

    

2. Students and parents/legal guardians must accept and abide by rules regarding behaviour and conduct that apply to all students. Unacceptable behaviour may result in the termination of tuition.

    

3. Students must observe the laws of New Zealand.

    

4. Students must observe the conditions of their visa. If a student breaks the terms of the visa the school will report the fact to the New Zealand Immigration Service, which may result in the student having to leave New Zealand.

    

5. Because class placements are decided on the evidence of assessment after arrival in New Zealand, all information given before enrolment about placement on courses and in classes is provisional. The school reserves the right to adjust placements and individual programmes at any time if it is in the students interests to do so.

    

6. The student will attend the school on all occasions when it is open unless prevented by illness or other urgent cause.

    

7. Tuition may be terminated if the student fails to comply with the school rules or breaches the conditions of their visa.

    

8. Tuition fees will be paid in full before enrolment, or before enrolment is renewed (whichever applies).

    

9. All additional costs (as outlined in the school prospectus) will be paid promptly, as required.

    

10. The conditions of the Fee Refund Policy will be accepted

     

11. All students are required to have travel and medical insurance for the duration of their period of enrolment. The school will arrange insurance unless students choose to make their own arrangements, in which case proof must be provided that the insurance purchased is adequate.

     

12. All international students must live in one of the following types of accommodation:

     

    1. With their parents or legal guardians (proof of legal guardianship must be supplied).
    2. With a designated caregiver chosen by their parents / legal guardians. All accommodation offered by designated caregivers must be approved by the school, as required by the Code of Practice for the Pastoral Care of International Students. An indemnity must be signed by parents giving the designated caregiver authority.

    3. In a homestay only with the approval of the Administrator.  All homestays must be approved by the school, as required by the Code of Practice for the Pastoral Care of International Students and application must be made to the Administrator.  An indemnity must be signed by parents giving the homestay caregiver authority.

        

13. All disputes will be dealt with in New Zealand law.

     

14. The school's complaints procedure for international students will be used to deal with grievances.    

     

15. Parents must inform the school of their address, telephone number, fax number and e-mail address (whichever applies). The student and/or parents will advise the school of any change in the contact details of the student or parents.

     

16. The student and/or parents will provide academic, medical and other information that is relevant to the wellbeing and course placement of the student.

PROCEDURES ONCE an ENROLMENT has BEEN RECEIVED  

1.  On receipt of a completed enrolment application, the parents/guardians will
     be informed of an interview time. 

This interview will involve: 

The prospective pupil
The parents
The designated caregivers (if applicable)
A translator (if required)
The Principal or nominated deputy
The teacher responsible for International Students. 

The interview will consist of:

Tour of the school
Explanation of the Conditions of Enrolment (see below)
Classroom and daily programme explanation
Initial assessment of the level of English of the child
Ensuring the parents understand the Code
Explanation of the designated caregivers role and responsibility (if applicable)
Making an appointment time to visit the home of the designated caregiver
Answering any questions the family may have.   

2  Parents will be informed in writing of schools decision within 7 days of the
    interview.  

a)  If there are no current available places, the parents will be notified and
     will be given the option of being placed on a waiting list.  
b)  When a place becomes available, they will be notified and given 14 days
     to accept or decline the placement.    

4  If enrolment is accepted the parents have 14 days, or less if they desire, to accept
    the placement by paying the fees.  Once the fees have been received and
    receipted by the school, the pupil may attend Havelock North Intermediate School.